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Project Admin Specialist
at MUFG Americas
Discover your opportunity with Mitsubishi UFJ Financial Group (MUFG), the 5th largest financial group in the world with total assets of over $2.4 trillion (as ranked by SNL Financial, April 2016) and 140,000 colleagues in nearly 50 countries. In the U.S., we're 13,000 strong, working together to positively impact every customer, organization, and community we serve. We achieve this by delivering on our values, putting people first, fostering long-term relationships built on honesty and mutual understanding, and inspiring the best in each other. This is all part of our inclusive, high-performing culture supported by Total Rewards that include our cash balance pension plan.
This role oversees and manages a portfolio of small projects related to Financial Crimes. Key responsibilities include managing the yearly budget and allocating budgets to projects, ensuring projects adhere to bank-wide project management standards and maintaining financial forecasts. This role will also be responsible to manage the pipeline of potential large projects by ensuring all documentation is created and submitted properly, creating reporting for senior management and being an advocate for Financial Crimes projects. This person will report to the Administration Manager of Analytics and Informatics, Financial Crimes Office Americas (FCOA), and is expected to work closely with a number of team members throughout the organization.
- Oversee and manage a portfolio of small projects related to Financial Crimes in accordance with the bank's project life cycle. Ensure all projects complete required documentation, manage their timelines and budgets appropriately and work directly with project teams if they fall out of compliance.
- Control the budget allocated to these projects. Allocate funds to projects and manage the actual spend vs. forecast. Identify projects with unplanned variances. Maintain monthly and yearly forecasts for senior management.
- Maintain policies and procedures associated with this program. Identify and escalate issues and risks. Manage a monthly meeting with senior managers on the current status of the program.
- Manage the project pipeline for Financial Crimes projects; liaise directly with requestors and technical teams to ensure all submissions are complete. Follow existing processes and prepare regular reporting to senior management on the status of all project submissions.
- Become a subject matter expert in the project management methodology, systems and processes. Familiarity with accounts payable, general ledger concepts and vendor management policies and procedures.
- Ad hoc initiatives, as assigned.
- Work proactively and collaboratively across functional teams within FCOA and other departments to identify and potential issues, gaps or concerns for Financial Crimes.
- Serve as point of contact for internal audit reviews related to this program.
- Build and maintain positive relations within the bank and externally with third parties.
- A Bachelor's degree
- At least 3 years of internal or industry experience in project and program management. Experience in banking, financial crimes, or financial institutions is a plus
- Understanding of project management methodologies, forecasting and budgeting practices
- Experience working with vendors and third parties
- Proven excellence in execution in complex and demanding situations
- Collaborative with strong interpersonal communication skills
- Systemic thinker across enterprise
- Process oriented with a strong ability to develop appropriate program enhancing strategies
- Ability to handle multiple tasks simultaneously
- Detail-oriented and organized execution
- Executive level presentation skills
- An Enterprise Risk Management perspective
The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities duties and skills required of personnel so classified.
We are proud to be an Equal Opportunity / Affirmative Action Employer and committed to leveraging the diverse backgrounds, perspectives, and experience of our workforce to create opportunities for our colleagues and our business. We do not discriminate in employment decisions on the basis of any protected category.
A conviction is not an absolute bar to employment. Factors such as the age of the offense, evidence of rehabilitation, seriousness of violation, and job relatedness are considered in all employment decisions. Additionally, it's the bank's policy to only inquire into a candidate's criminal history after an offer has been made. Federal law prohibits banks from employing individuals who have been convicted of, or received a pretrial diversion for, certain offenses.