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Paralegal - Civil Services
at Maricopa County
- Position Overview
The Paralegal is responsible, pursuant to ER 5.3, Rule 42, Arizona Rules of Professional Conduct, for supporting Division attorneys with case and matter file organization and management, document management, factual research and analysis. This may include some limited legal research.
There are four Practice Groups in the Civil Services Division: Government Advice, Human Relations, Land Use/Transactional and Litigation. A person in this position could be assigned tasks in any one or more of these Groups.
- Position Qualifications
Minimum Education and/or Experience:
An Associate's degree in Paralegal Studies or Legal Assistance or an Associate's degree in any field with a certificate of completion from a Legal Assisting or Paralegal studies program; and two (2) years of experience as a paralegal or legal assistant supporting multiple attorneys in a civil practice.
Specialized Training, Certifications, and/or Other Special Requirements:
The incumbent in this position will be responsible for any annual compliance requirements imposed by the State Bar of Arizona and certifying authority.
NOTE: The Maricopa County Attorney's Office requires a thorough background check of all successful candidates and is authorized to test prospective employees for the presence of illegally accessed drugs. Testing is conducted once an offer has been extended and prior to placement.
Knowledge, Skills, and Abilities:
- Legal terminology, principles and procedures.
- Arizona, and Federal Rules of Civil Procedure, and Local Rules/Orders.
- Interviewing witnesses.
- Assimilating information from a variety of sources, analyzing and presenting information in appropriate format.
- Researching statutes and case law.
- Perform several functions simultaneously in a planned and organized manner, accurately while meeting critical deadlines. .
- Communicate effectively both orally and in writing.
- Establish and maintain effective working relationships with attorneys, clients, and staff in a stressful environment.
Office setting which may require extended periods of sitting to perform tasks. May be required to drive personal or county owned vehicle to travel to and from various county locations. Ability to move up to 20 pounds floor to waist and pushing/pulling up to 20 pounds a distance of up to 100 feet.
- Essential Job Tasks
- Produces well-written initial drafts of pleadings, motions, briefs, affidavits, memos, discovery requests and responses, reports and correspondence, as assigned.
- Utilizes computerized research tools.
- Assists attorneys with client communications, witness interviews, depositions, civil court rules and proceedings, and trial/hearing preparation, including preparation of witness summaries, organization of exhibits, securing evidence and documentation, deposition abstracts, subpoenas and witness notifications.
- Assists attorneys in compiling annotations, indexes and provisions of statutes, cases and administrative decisions.
- Files pleadings, motions, etc. with courts and tribunals.
- Reviews, organizes, indexes and Bates stamps pertinent documents for disclosure/discovery and for use in courts and tribunals.
- Analyzes, organizes, reviews and verifies records and other documents obtained through the discovery process.
- Assists in updating and maintaining the database/case management system.
- Organizes and maintains documents in paper and/or electronic filing system.
- Perform legal and factual research.
- Reviews and edits documents for accuracy.
- Locates and interviews witnesses.
- Attends continuing legal education seminars and in-house training.
- Other duties as assigned, including work on probate and civil commitment matters.
- Selection Procedure
The Maricopa County Human Resources Department reserves the right to admit to the selection process only those candidates considered to be the most highly qualified. Those selected will be assessed based on evaluation of listed education and experience. The hiring authority will interview and select the successful candidate from a list provided by Human Resources.
All offers of employment made to new hires and rehires at Maricopa County are contingent upon successful completion of a post-offer, pre-employment thorough background investigation. A background investigation is conducted on a current employee who changes to a Safety Sensitive Position or one having the potential for serious adverse impact on the integrity or efficiency of the County. These requirements do not pertain to employees of elected officials who undergo background investigation processes administered through their respective offices.
Typically, successful candidates are hired at a salary rate up to midpoint of the range, based on applicable experience, internal equity and budgetary allowances.