Make-A-Wish Foundation

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Corporate Alliances Coordinator

at Make-A-Wish Foundation

Posted: 11/27/2017
Job Status: Full Time
Job Reference #: 521
Keywords: office

Job Description

Tracking Code
Job Description

Position Summary: Provides administrative support, marketing coordination and sponsorship assistance to the corporate alliances department, Make-A-Wish chapters, and the national corporate sponsors.

Core Competencies:

  • Customer Focus – Building strong customer relationships and delivering customer-centric solutions.
  • Resourcefulness – Securing and deploying resources effectively and efficiently
  • Optimizes Work Processes – Knowing the most effective and efficient processes to get things done with a focus on continuous improvement.
  • Ensures Accountability – Holding self and others accountable to meet commitments.
  • Interpersonal Savvy – Relating openly and comfortably with diverse groups of people.
  • Communicates Effectively – Developing and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences.
  • Instills Trust - Gaining the confidence and trust of others through honesty, integrity, and authenticity.
  • Being Resilient - Rebounding from setbacks and adversity when facing difficult situations

Knowledge and Abilities:

  • Possesses excellent interpersonal skills and follow-through, with a strong ‘can-do’ attitude and customer service focus, demonstrating the ability to work with a variety of internal/external stakeholders in a professional manner.
  • Excellent written communication skills with attention to detail.
  • Strong organizational skills with ability to handle multiple projects and deadline pressures.
  • Self-motivated, highly adaptable to change, and able to work in a fast-paced environment.
  • Ability to handle highly confidential and sensitive information.
Required Skills

Duties & Responsibilities:

  • Supports account managers on the cultivation and renewal of assigned national corporate sponsorships and licensing programs.
  • Assists corporate sponsors in coordinating and implementing details of their alliance, as delegated by the account manager; includes tracking and reporting functions.
  • Prepares presentation materials, proposals and contract renewals (using predominately PowerPoint and Microsoft Word) for account managers to present to corporate sponsors.
  • Drafts correspondence to sponsors and chapters on behalf of the account managers, utilizing exceptional writing and proofreading skills.
  • Maintains important documents and filing systems on behalf of the department; ensuring adherence to Foundation performance standards and compliance guidelines.
  • Provides primary administrative support to the account management team, including fielding incoming calls and correspondence, scheduling appointments, arranging conference calls/meetings, preparing POs, expense reports, invoices, booking travel, and all other basic administrative support functions.
  • Processes, documents, and acknowledges corporate alliance funds received at the Foundation and pending payments as applicable.
  • Coordinates and/or completes monthly chapter distribution and facilitates proper financial documentation and distribution systems for corporate sponsorship programs.
  • Reconciles revenue discrepancies monthly with finance, donor care and/or other departments as needed.
  • Responds to chapter requests for corporate alliances materials and national sponsorship information.
  • Helps prepare corporate alliances rollout kits, sponsorship information, updates and educational materials on behalf of the account management team.
  • Prepares memos and The Daily Wish sponsorship information from program parameters provided by corporate alliances account managers and director; format for chapter mailings, intranet postings, and website updates.
  • Maintains and generates monthly reports from Raiser's Edge database and distributes appropriately to corporate alliances staff and leadership.
  • Assists in the planning, coordination and promotion of department events (annual Sponsor Summit), trainings and conferences (ABLE Conference, Program & Development conference, webinars, etc.)
  • Cross-trained in multiple department functions including, but not limited to, sponsor recognition, ensuring proper coding of incoming corporate alliances funds, cultivation of corporate sponsors and Make-A-Wish chapters, overall coordinator assignments and responsibilities, etc.
  • Performs other duties as assigned.
Required Experience


  • High school diploma or general education degree (GED) required; Bachelor’s degree in business, nonprofit management, liberal arts or related field preferred.
  • 2-4 years administrative or professional experience preferred.
  • Must have versatile skills utilizing a variety of computer programs/software, with advanced knowledge of Microsoft Word, Outlook, Excel, PowerPoint and Adobe Acrobat programs. Experience with SmartSheet or comparable project management software is a plus.
  • Working knowledge of nonprofit organizations is helpful.

Working Conditions:

  • Work in an office environment.
  • May require work outside a traditional Monday – Friday work week.
  • Some travel required (2-3 times per year) within the United States.
Job Location
Phoenix, Arizona, United States
Position Type

Application Instructions

Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!