Diocese of Tucson

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Bookkeeper

at Diocese of Tucson

Pay: $10.50 to $22.50/hour
Salary commensurate with experience and educational achievement
Posted: 10/1/2018
Job Status: Part Time
Keywords:

Job Description

 

Job Title:  Bookkeeper - Part Time                                                        Exemption Status:  Non-Exempt

 

Department/Location: Immaculate Heart of Mary Parish, Somerton AZ

 

Primary Function:  Under the direction of the Pastor, is responsible, as a full-charge bookkeeper, for performing a variety of bookkeeping and accounting duties for the parish and school.  

 

Essential Duties and Responsibilities:

  • Support the Church’s spiritual and pastoral mission
  • Abide by Catholic principles in the employee’s professional and private life, and shall govern his/her professional and private life in strict accordance with Catholic morals and principles to demonstrate complete adherence to Catholic moral strictures
  • Shall abide by Catholic principles in the individual’s professional and private life, and shall govern his/her professional and private life in strict accordance with Catholic morals and principles to demonstrate complete adherence to Catholic moral strictures;
  • Record weekly collections and other cash receipts
  • Prepare payroll, perform state and federal payroll filings; update payroll system accordingly
  • Prepare financial reports, profit & loss statements; 403 (b) reports; maintain accounting records
  • Perform balance sheet and other reconciliations as necessary
  • Reconcile diocesan saving accounts with parish records, reconcile vendor accounts with parish records, maintain and account for petty cash funds
  • Prepare industrial insurance information; prepare and maintain employment records; enroll employees in benefit programs
  • Maintain required property and other insurance records
  • Maintain donor records; prepare operating and capital budgets for review and approval
  • Oversee the financial aspects of the Parish and school fundraisers as required
  • Arrange for special licensing as required by state or local authorities
  • Process payments to vendors and others, maintain vendor files
  • Work collaboratively with the parish finance council and the parish Board of Directors; provide information and support as requested
  • Ensure existence of verifiable audit trail for all financial transactions
  • Perform other duties as assigned

 

Physical/Mental Requirements:  Requires coordination and manual dexterity, normal mental and visual ability; ability to lift as required in a normal office environment. 

 

Required Activities:  Walking; sitting; standing; stooping; reaching; talking: hearing; carrying: and keyboarding. 

 

Basic Qualifications:  

  • Must have a working knowledge of and a strong commitment to the mission of the Diocese and Catholic Church; must be in full communion with the Catholic Church
  • Excellent communications skills, verbal and written; excellent human relations and interpersonal skills
  • Exercise courtesy to fellow employees, parishioners and the public
  • Must be a self-starter; well organized; perform multiple tasks simultaneously and work with a sense of urgency
  • Ability to maintain confidentiality
  • Ability to work collaboratively in a team environment; punctuality is a must at all times; ability to travel locally as required; weekend and overtime work may be required
  • Proficiency in computer technology to include word-processing, spreadsheets and 10 key calculators
  • Professional bearing; clean and neat personal appearance
  • Ability to pass the Diocese of Tucson Bookkeeping Test
  • Ability to successfully pass a background, criminal history, and credit history check

 

Education and Experience:

  • Bachelor degree in finance or accounting or equivalent experience
  • 3-5 years experience as a bookkeeper or accountant in a medium to large firm or equivalent experience

 

Other/Preferred Skills

  • Experience in the use of Quick Books
  • Bi-lingual (English/Spanish) preferred

To apply:  https://www.diocesetucson.org/human-resources/employment-opportunities/