Job: Administrative Assistant / Facilities

Castle Megastore’s are upscale adult stores where customers visit to rent or purchase products to enjoy in the privacy of their home. Castle Megastore provides a clean, well-lit and attractive store that creates a safe, friendly, and fun shopping environment for our customers and employees. We are currently recruiting experienced, professional, enthusiastic Administrative Assistant to join the Castle team.

Summary: Provides Company wide general administrative support to Regional Retail Manager, Facilities Manager and CEO as it pertains to all facilities and construction matters.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

Compose and prepare a wide variety of documents, including spreadsheets, reports and correspondence.

Knowledgeable of different types of contractors and possesses ability to identify types of contractor for different types of facility repairs.

Gathers information from state and local officials for the purpose of obtaining zoning permits and licenses for store openings and new construction.

Maintains logs of approved vendors for each store location and administrates the trouble ticket system.

Analyze internal processes and recommends procedural or policy changes to improve operations.

Sets goals and deadlines for completion of repairs and construction.

Gather bids from multiple vendors for completion of repairs and construction.

Performs other clerical duties such as filing, photocopying, and collating.

Provides administrative support to various members of the management team including the Regional Retail Manager, Facilities Manager and CEO.

Logs and tracks maintenance/repair schedules and completion of maintenance/repair in the internal tracking system.

Responsible for the inventory and order preparation of corporate office supplies on a weekly basis by coordinating carefully with the supplies coordinator

Prepares presentations as requested

Regularly walks the corporate office to ensure that all counters, cabinets etc. are in good order and meet standard safety requirements.

Coordinates the maintenance and repair of machinery, equipment, electrical and mechanical systems.

Assists the Facilities Manager with the construction and renovation projects to improve efficiency to ensure that facilities meet and comply with government regulations.

Maintains data up to date for all maintenance service agreements for stores and corporate office as directed by the various stakeholders.

Communicates with store managers on status updates of repair completions and store repair needs.

Administrates company contracts as it pertains to the retail locations service agreements with assigned vendors.

Special projects as assigned for various departments as needed.

Education and/or Experience – Associates degree from college; or one to two years related experience and/or training supporting an executive staff; or equivalent combination of education and experience. 1-2 years experience composing business related documents. Experience in administrative support within a construction environment preferred