Job: Receptionist

Summary: Operates switchboard to relay incoming, outgoing, and interoffice calls by performing the following duties.

Serves as the principal Receptionist/Switchboard Operator for the Dairy Division answering and directing all incoming calls as well as greeting and directing guests.

Receives and signs for hand-delivered mail advising individuals of their arrival. Orders business cards for the Dairy and Dairy Maid Divisions.

Verifies personal expense reports.

Updates and distributes Dairy Division directory and copies/distributes other departmental directories when received.

Provides clerical support for the Accounting Department, to include typing of documents, forms, W-2’s, correspondence, sending, sorting and distributing of faxes, copying of informational material, and duties as assigned in A/P and A/R.

Maintains petty cash fund.

Responsible for ensuring the copier, fax machine and all related supplies are maintained in excellent condition. Makes service calls for all related machines.

Orders office supplies as requested.

Prepares monthly kitchen duty roster and special events bulletins. Responsible for ordering inventory for the kitchen through the Inside Sales department.

Verifies driver trip report monthly and updates quarterly mileage reports. Accumulates incoming Dairy Maid fuel invoices and bundles on quarterly basis.

Must maintain complete confidentiality of all legal, financial, employee, computer or other sensitive material which may jeopardize the privacy of others.

Performs other duties as requested or assigned.

Language Skills:
Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.

Mathematical Skills:
Ability to add and subtract two digit numbers and to multiply and divide with 10's and 100's. Ability to perform these operations using units of American money and weight measurement, volume, and distance.

Reasoning Ability:
Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.

Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee is frequently required to use hands to finger, handle, or feel and reach with hands and arms. The employee is occasionally required to stand and walk.

Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

Qualifications:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The successful candidate must be able to understand all policies, procedures, instructions, rules and regulations (including all safety training and safety information) associated with this position which are written in English. In addition, the successful candidate must be able to appropriately respond to these and, where needed, provide reports, presentations, information or communications in English.

Education and/or Experience:
High school diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience.

Other Skills and Abilities:
Familiar with MSOffice programs, computer literate, min. typing of 35wpm